Excel Tips I Tweeted

Here are my Excel tips from my Twitter @ININ61.

*Aug 11, 2023: Use EDATE() to return a date a number of months away. =EDATE("6/11/2023",1) returns 7/11/2023 +30 days. =EDATE("8/11/2023",-1) returns 7/11/2023 -31 days. =EDATE("2/29/2024",12) returns 2/28/2025 +365 days. #exceltip (Tweet ID-1690037846034563072)

*Jul 25, 2023: Left click the plus sign New Sheet on the worksheet tabs along the bottom inserts a new worksheet. Double left click New Sheet inserts a new worksheet and user renames the worksheet. #exceltip (Tweet ID-1683930698934280192)

*Jun 8, 2023: Press Alt, O, D to open the Conditional Formatting Rules Manager window. Press Alt, D, S to open the Sort window. #exceltip (Tweet ID-1666924039124963329)

*May 29, 2023: Press Ctrl+Shift+F to open Format Cells window Font tab active. It can be faster than Ctrl+1, F which also opens Format Cells window select Font tab. One less key stroke. #exceltip (Tweet ID-1663339001967939585)

*Apr 25, 2023: Excel table opened. Column filters on. Press Alt+Shift+Down on a column cell or press Alt+Down on a column header to open the filter drop down menu. Immediately press E to begin typing the search filter. #exceltip (Tweet ID-1650989145823793152)

*Mar 14, 2023: Display a decimal number as a whole number and fraction. Cell A1 is 333.33. Cell B1 is =TEXT(A1,"# ?/?") returns 333 1/3; =TEXT(A1,"# ??/??") returns 333 32/97. Cell A1 351.67. Cell B1 =TEXT(A1,"# ?/?") returns 351 2/3. 314.25 returns 314 1/4. 4.34 returns 4 1/3. #exceltip RM: Initial draft is Display a decimal number as a whole number and a fraction using the TEXT function. Cell A1 is 333.33. Cell B1 is =TEXT(A1,"# ?/?") returns 333 1/3; =TEXT(A1,"# ??/??") returns 333 32/97. Cell A1 is 351.67. Cell B1 is =TEXT(A1,"# ?/?") returns 351 2/3. Cell A1 314.25. Cell B1 i=TEXT(A1,"# ?/?") returns 314 1/4. 4.34 returns 4 1/3. #exceltip (Tweet ID-1635779231727886336)

*Dec 19, 2022: Press Ctrl+F to open Find and Replace window. Press Find Next search downwards. Hold Shift when pressing Find Next search upwards. (Tweet ID-1604903555747311617)

*Nov 23, 2022: Double click an option in a dialog box or pop-up window instead of pressing OK to execute. For example, press Ctrl+Shift+= *equal sign* to insert a row. Double click Entire row instead of selecting Entire row and pressing OK. #exceltip (Tweet ID-1595497363715420161)

*Sep 28, 2022: Extract unique values or extract duplicate values. Cells A1:A7 is a fruit table. Cell A1 is the column header. Cell C1 is =UNIQUE(A2:A7,0,0) returns unique values. Cell E1 is =UNIQUE(A2:A7,0,1) returns duplicate values only [--Apple and Orange are duplicates, formula returns Apple and Orange.] #exceltip (Tweet ID-1575184416179003392)

*Sep 16, 2022: Excel worksheet with multiple blank rows unconnected to be deleted. Select the entire cells. Press Ctrl+G. Press Special. Select Blanks. Press OK. Right mouse click a selected cell. Select Entire row. Press OK. Multiple blank rows deleted. #exceltip RM: Okay to select the leftmost column of data instead of the entire cells. (Tweet ID-1570830416139157505)

*Aug 29, 2022: Select all cells in an Excel table except the column headers. Press Ctrl+Spacebar, Shift+Spacebar. Or point cursor to the upper left of the Excel table. Cursor turns into an arrow pointing down and right or southeast. Single mouse click. #exceltip (Tweet ID-1564344389182185472)

*Jun 14, 2022: Left mouse click a calculation on the status bar to copy to clipboard. Paste anywhere. Highlight cells A1:A10. Left mouse click Sum: 55. Paste the sum 55 on cell B1. #exceltip (Tweet ID-1536811675348652032)

*Jun 7, 2022: Copy a cell or a text in Excel or another program. Press Alt+Ctrl+V to open the Paste Special window. There must be something to be pasted for Alt+Ctrl+V to work. #exceltip (Tweet ID-1534256145094782978)

*Apr 15, 2022: Press Alt+*number* to use the tools in the Quick Access Toolbar. My three tools are Format Painter, Speak Cells, and Select Objects from left to right in Excel. Alt+1 activates Format Painter. Alt+2 activates Speak Cells. Alt+3 activates Select Objects. #exceltip (Tweet ID-1515084816261152769)

*Jan 7, 2022: Scroll left and right on a worksheet without using the horizontal scroll bar. Hold Ctrl+Shift, scroll up and scroll down on your mouse wheel scroll the worksheet left and right. #exceltip (Tweet ID-1479586187027222529)

*Dec 29, 2021: Use TEXTJOIN to combine text from multiple cells. Cells A1 is Apple, A2 is Orange, A3 is Banana. Cell A5 is =TEXTJOIN(", ",TRUE,A1:A3) returns Apple, Orange, Banana for which TRUE ignores blank cells. #exceltip (Tweet ID-1476318390008442887)

*Dec 17, 2021: Press Shift+F2 to insert a New Note in a cell. Press Esc, Esc to save note and exit. Edit an existing note press Shift+F2. Save edit and exit press Esc, Esc. #exceltip (Tweet ID-1471999977983340547)

*Nov 1, 2021: Excel press Alt+Ctrl++ (plus sign) to zoom in. Excel press Alt+Ctrl+- (minus sign) to zoom out. Excel press Alt, W, G to zoom in at selected cell. #exceltip (Tweet ID-1455324557909192709)

*Sep 3, 2021: Use Excel to print the file names in a folder. Click Data-->Get Data--From File-->From Folder. Click the folder in Browse window. Click Open. Click Load. A pivot table is created with the file name, dates, extensions, and path. #exceltip (Tweet ID-1433949522053328896)

*Aug 20, 2021: Cell A1 is 1. Cell A2 is 2. Cell A3 is 3. Cell A4 is 4. Cell A5 is 5. Cell A10 is =SUM(A1:A5). Press Ctrl+' on cell A10 highlights cells A1:A5 used in formula. Press ESC to exit. Also, press Ctrl+[ selects cells A1:A5 used in formula. #exceltip (Tweet ID-1428835342447112193)

*Jun 24, 2021: A faster way to switch Excel windows is View-->Switch Windows-->select Excel window or Alt, W, W, number for which the number references an open Excel file. It may be faster than Ctrl+F6. #exceltip (Tweet ID-1408182043725352962)

*Jun 10, 2021: Use LEN and SUBSTITUTE to count specific characters in an Excel cell. Cell A1 is mississippi. Count the i's =LEN(A1)-LEN(SUBSTITUTE(A1,"i","")) returns 4. LEN of mississippi is 11. LEN and SUBSTITUTE replaces the letter i with nothing returns 7. 11-7=4. #exceltip (Tweet ID-1403165898676998144)

*May 25, 2021: A quicker way to copy and paste one time use. Copy the cell or cells to copy Ctrl+C. Go to the cell to paste and press Enter which is a little quicker than Ctrl+V. #exceltip (Tweet ID-1397294669780766723)

*May 25, 2021: Use F4 to paste multiple times. Cell A1 is Today is Tuesday. Press Ctrl+C to copy. Go to cell C5. Press Alt, E, S, Enter to paste using Paste Special. Go to cell G5. Press F4 to paste. Go to cell G8. Paste F4 to paste. #exceltip (Tweet ID-1397293933739143168)

*May 12, 2021: Use Excel TRUNC function to return a number without its decimal number. =TRUNC(7999.51,0) returns 7999. =TRUNC(7999.49,0) returns 7999. #exceltip (Tweet ID-1392612685137678343)

*May 12, 2021: Use Excel INT function to round down nearest integer. =INT(7.9) returns 7. =INT(7.1) returns 7. =INT(-7.9) returns -8. =INT(-7.1) returns -8. #exceltip (Tweet ID-1392611926908096512)

*Mar 25, 2021: Press Alt+Enter in an Excel cell to insert a new line or insert a line break. Alt+Enter also enables Wrap Text. To wrap text without line break, Alt+Enter, Ctrl+Enter, F2, Backspace, Enter. #exceltip (Tweet ID-1375245314588696577)

*Jan 16, 2021: Excel table shortcut keys. Ctrl+Spacebar selects a column, Shift+Spacebar selects a row. Access the filter drop down menu press Alt+Down Arrow if cursor on the column header; otherwise Alt+Shift+Down Arrow. Access drop down menu Alt+Down Arrow. #exceltips (Tweet ID-1350646794649104385)

*Sep 21, 2020: The CONVERT function takes a measurement and converts to another measurement. Cell A1 is 50. Cell B1 is =CONVERT(A1,"sec","hr") converts 50 seconds to 0.013889 hours. Cell C1 is =CONVERT(A1,"in","ft") converts 50 inches to 4.166667 feet. #exceltip (Tweet ID-1308290224846327808)

*Sep 18, 2020: Display the number zero as n/a or as a blank cell in Excel using Format Cells. Numbers are between 0 and 99,999. \n Cell A1 is 0. Cell B1 displays n/a custom format cell #,###;;"n/a". Cell C1 displays blank cell custom format cell #,###;; #exceltip (Tweet ID-1307048633209171973)

*Aug 14, 2020: Excel Microsoft 365 view the same worksheet in multiple windows View-->New Window or Alt,W,N. Likewise for Excel 2016 View-->New Window. #exceltip (Tweet ID-1294340056790966272)

*Jun 18, 2020: Excel format cells tip. Cell A1 is My number is *number*. Press Ctrl+A1-->Number-->Category-->Custom-->Type. Under Type, type "My number is "#. Press OK. User types a number in Cell A1 instead of typing My number is *number*. Cell A1 displays My number is *number*. #exceltip (Tweet ID-1273699206100746240)

*Jun 2, 2020: Shortcut keys to insert an Excel new worksheet and name the new worksheet. Shift+F11, Alt, H, O, R, type worksheet name. #exceltip (Tweet ID-1267943510088380417)

*May 19, 2020: Excel users press F1 opening the Help pane instead of ESC. \n The shortcut keys to close are Ctrl, Space, C when the Help pane is focused. It can work with other task panes. #exceltip (Tweet ID-1262812478276161536)

*Apr 23, 2020: AutoFit column size hover the mouse between column identification letters and double-click. The double-click resizes to greatest length. If you want to AutoFit column size at shorter length, select the cell with shorter length text on column, press Alt, H, O, I. #exceltip (Tweet ID-1253405685947088896)

*Jan 3, 2020: Press Ctrl+G to open the Go To window. Cursor is at cell G100. User wants to go to cell J5. Press Ctrl+G, type J5 at Reference, press OK. Cursor is at cell J5. #exceltip (Tweet ID-1213233121530826752)

*Jan 3, 2020: Press Ctrl+' to copy the exact Excel formula above a cell. Press Ctrl+Shift+' to copy the value from the Excel formula above a cell. #exceltip (Tweet ID-1213232369559228416)

*Nov 9, 2019: Audit Excel formulas for consistency. Highlight a column of formulas. Press Ctrl+Shift+\\ (Backspace). Highlighted cells afterwards are the inconsistent formulas. Press Ctrl+\\ (Backspace) for a row of formulas. #exceltip https://t.co/PvZNH0vxvv (Tweet ID-1193279270426050560)

*Oct 26, 2019: Hold the Ctrl key when clicking cells in a formula. The comma separators are automatically inserted. e.g. SUM function hold Ctrl clicking cells A1, B5, C9, D10. Result is =SUM(A1,B5,C9,D10) with commas automatically inserted. #exceltip (Tweet ID-1188157535238230016)

*Sep 13, 2019: #exceltip Cells A1:A20 contain integers. Need to add 100 to each integer. Type 100 at cell C1. Copy cell C1. Highlight cells A1:A20. Home-->Paste-->Paste Special or Alt, H, V, S. (Tweet ID-1172579024549240832)

*Aug 10, 2019: View two worksheets in two windows in the same Excel file. View-->New Window or Alt+W+N, click on another worksheet on new Excel window. See the two worksheets. Can arrange the Excel windows View-->Arrange All such as Tiled or Horizontal. #exceltip (Tweet ID-1160280578081427456)

*Jul 13, 2019: An efficient way to format cells consistently is save the cell formatting. Home-->Styles-->Cell Styles-->New Cell Style. Complete the attributes including the style name and formatting. Keyboard shortcut Alt+H+J opens Cell Styles. #exceltip (Tweet ID-1150135338360119296)

*Jul 13, 2019: Ctrl + F1 to collapse the ribbon or pin the ribbon. Another method to collapse the ribbon or pin the ribbon is double click a menu object such as Home, Insert, or Data. #exceltip (Tweet ID-1150134239985192960)

*Jul 3, 2019: Highlight an Excel table without the headers. Hover cursor to the top left of the table to see a diagonal arrow pointing down and right or southeast. Single click. Table is highlighted except the headers. #exceltip (Tweet ID-1146612561208467456)

*May 21, 2019: Slicers and a total row are available for a table itself. Right mouse click anywhere on the table-->Table-->Totals Row to insert a total row. Table Tools-->Design-->Tools-->Insert Slicer to insert a slicer. #exceltip (Tweet ID-1131022721372917760)

*Apr 25, 2019: The Excel AVERAGE() functions include cells containing zeros calculating the average and excludes blank cells. If you must include zeros for display and not in average calculation, then type ">0" in the criteria; e.g. =AVERAGEIF(A1:A30,">0"). #exceltip (Tweet ID-1121525498733944832)

*Apr 1, 2019: Excel short cut key to insert today's date in a cell is Ctrl+;. Excel short cut key to insert current time in a cell is Ctrl+Shift+;. #exceltip (Tweet ID-1112790426795171840)

*Mar 19, 2019: Type CHAR(13) in an Excel formula for a carriage return. A good use for CHAR(13) is a formula label for a chart. e.g. ="B4label = "&B4&CHAR(13)&"B5label = "&B5&CHAR(10)&"b6label = "&B6 #exceltip (Tweet ID-1108126732781932544)

*Feb 19, 2019: One way to print selected cells in an Excel worksheet is File-->Print--> under Settings first drop down box select Print Selection. A quicker way is Ctrl+P, under Settings first drop down box select Print Selection. #exceltip (Tweet ID-1098063153655513089)

*Feb 18, 2019: Use DOLLAR(number,decimal places) to add the dollar sign in an Excel cell. =DOLLAR(5,0) is $5. ="I won "&DOLLAR(5,0) is I won $5. ="I won "&DOLLAR(5,2) is I won $5.00. #exceltip (Tweet ID-1097715959853240320)

*Jan 18, 2019: Select an entire column. Select column B type B:B. =COUNTIF(B:B,A1). Select multiple contiguous columns. Select columns E to G type E:G. =VLOOKUP(A1,E:G,3,0). #exceltip (Tweet ID-1086449171849142272)

*Jan 18, 2019: Split a column or separate a column with a common character Data-->Text To Columns. Can save time instead of writing formulas. #exceltip (Tweet ID-1086448132123049985)

*Jan 18, 2019: A quick way to open the Excel Page Setup window is Page Layout-->under Page Setup group click bottom right arrow. Short cut keys Atl+P+S+P is another way. #exceltip (Tweet ID-1086447268968853505)

*Jan 18, 2019: A quick way to add text to a header or footer is Insert-->Text-->Header/Footer. View-->Page Layout double click Add header works, too. #exceltip (Tweet ID-1086445724911337472)

*Jan 18, 2019: A quick way to rotate an Excel file orientation from portrait to landscape and vice versa is Page Layout-->Orientation-->Portrait or Landscape #exceltip (Tweet ID-1086444720065105923)

*Jul 30, 2018: #exceltip A table with named columns. Create a helper column to filter the table. OR criteria =OR([column1]="Hat",[column2]="Fred",[column3]>25). AND criteria =AND([column1]="Cat",[column2]="Ratbag",[column3]>=63). (Tweet ID-1024066197233397760)

*May 21, 2018: Excel tip. Logical formula equal sign = is case insensitive. Cell A1 is rad. Cell A2 is Rad. =A1=A2 returns TRUE. ="rad"="Rad" returns TRUE. #exceltip (Tweet ID-998668958629687296)

*May 9, 2018: Excel tip. Cells A1:E10 have numbers. Highlight cells A1:F11. Press Alt + =. Excel adds =SUM() to F1:F11 and A11:F11 adding the rows and columns. #exceltip (Tweet ID-994300830109990912)

*Apr 11, 2018: In Excel, Alt, I, R inserts new row above. e.g. Cursor on cell A5. Press Alt, I, R. New row inserted at row 5. #exceltip (Tweet ID-984157390948843520)

*Feb 2, 2018: Excel tip. Highlight or select multiple cells. Pressing tab moves active cell only to highlighted or selected cells. e.g. highlight A1:E5. Press tab active cell cycles highlighted A1:E5 cells only. (Tweet ID-959575640021151744)

*Dec 20, 2017: Excel tip. Alt, E, A, F clears cell formatting. Alt, E, A, A deletes entire cell. (Tweet ID-943688412753666049)

*Nov 27, 2017: Excel tip. Ctrl+Left click the left arrow at the worksheet bar scrolls to the first sheet. Ctrl+Right click the right arrow at the worksheet bar scrolls to the last sheet. (Tweet ID-935247792712249344)

*Nov 7, 2017: Excel tip. Ctrl + Shift + L inserts the Filter on a row of column headers. (Tweet ID-928092804617707520)

*Nov 7, 2017: Excel tip. Ctrl+X to cut a formula in a cell. Paste the formula in another worksheet same file. The pasted formula in the new worksheet contains the cell references referencing the originating formula. (Tweet ID-928092562694402048)

*Oct 3, 2017: Excel tip. Right mouse click sheet scroll arrows a list of all the sheets in the Excel file appears. Select the sheet to view. (Tweet ID-915325707617673216)

*Sep 18, 2017: Excel tip. Deactivate GETPIVOTDATA cell referencing in pivot table. File->Options->Formulas->uncheck Use GetPivotData functions for Pivot... (Tweet ID-909952106169171968)

*Sep 7, 2017: Excel tip. Use integer INT() function to remove decimals. =INT(16.98748754) returns 16. Likewise for INT(16.11245478) and INT(16.45487897). (Tweet ID-905873049810984960)

*Aug 15, 2017: Excel tip. Ctrl + Shift + ~ converts a cell to General format. General format useful to see what's really in the cell. No format deception. (Tweet ID-897542826581426176)

*May 3, 2016: EOMONTH(A1,1) returns 6/30/14. EOMONTH(A1,-1) returns 4/30/14. EOMONTH(A1,-1)+1 returns 5/1/14. #exceltip (Tweet ID-727711932099264512)

*May 3, 2016: Use EOMONTH() to find the last day of a month. Cell A1 is 5/3/14. EOMONTH(A1,0) returns 5/31/14. EOMONTH(A1,0)+1 returns 6/1/14 #exceltip (Tweet ID-727711362898612226)

*Mar 2, 2016: Under Data tab, there's a Get External Data Excel wizard importing data from various database. No need open database. #exceltip (Tweet ID-705175893849714689)

*Jan 7, 2016: TRIM function removes excess spaces before and after a text string including excess spaces between words #exceltip (Tweet ID-685233340509626368)

*Nov 18, 2015: The AVERAGE function ignores cells with text when calculating the average. #exceltip (Tweet ID-667071715919327232)

*Nov 17, 2015: 3-D cell reference steps: 1 Click on first sheet. 2 Highlight range. 3 Hold Shift key. 4 Click on last sheet. Source ExcelIsFun #exceltips (Tweet ID-666759708796059648)

*Nov 15, 2015: Use Alt, E, A, A shortcut key combination to clear cells content in Excel #exceltip (Tweet ID-665840573140496384)

*Jun 10, 2015: Excel tip: Press Ctrl+Enter after typing a formula in a cell to keep the cell with formula active. (Tweet ID-608731198718758913)

*May 13, 2015: #exceltip =RANDBETWEEN(x,y) generates a random number between x and y. x and y are numbers. (Tweet ID-598642900793044000)

*May 11, 2015: #exceltip Sometimes an Excel formula converts number into text. To convert text back to number, add zero, multiply by one, double negative, (Tweet ID-597696951363112000)

*May 11, 2015: #exceltip Press Ctrl + Shift + ` or ~ button to convert a cell to General format. (Tweet ID-597688670691328000)

*May 6, 2015: #exceltip Column A has numbers 1, 2, 3, 4, 5. Sum is 15. On Cell A6, press Alt + = (Alt and Equal). Excel adds formula =SUM(A1:A5) (Tweet ID-596149904935784000)

*Jul 26, 2012: Excel tip. The Format Painter copies a cell's format settings including font, color, and format. (Tweet ID-228568175074213000)